case study: Portfolio Management
Developing and Implementing a Portfolio Management Framework for a Client, Ensuring Return on Investment.
Many organizations are faced with the challenge of ensuring they execute programs and projects that move them towards their intended goals and objectives, yet they struggle with how to do this. A M2 client, with a $1.5 billion plus budget and over 600 employees, was facing this challenge; they had siloed operations, no clear strategic vision, and no tools to ensure their investments were aligned to meet their mission. The organization’s performance management structure did not provide for the data needed to make agile and informed decisions.
What M2 Did
Working with our client collaboratively and leveraging our proven Portfolio Management methodology in under three months we developed a tailored framework. This portfolio management framework included a process to develop and refine the organization’s strategic plan and associated objectives and milestones; an annual process for their budget formulation and portfolio planning activities that includes the development of an Annual Operating Plan; and execution and evaluation process that includes quarterly reporting leveraging automated data-based dashboards providing leadership with the data needed to make informed decisions. Within 6 months our client was implementing an approved framework that over 30 senior executives approved and were trained on. And over a year later the organization completed its initial implementation year which has yielded data based decisions, that are documented, with a process that is transparent and allows for agile changes when programs and projects are not yielding results.
M2’s engagement helped our client create a portfolio management framework that enabled a repeatable, transparent decision-making process based on data. Implementation of this process resulted in over $5 M in cost avoidances and an increase in annual federal appropriations for the organization.