CLOUD-BASED PROGRAM MANAGEMENT OFFICE 

Moving to M2’s cloud-based PMO framework allows for virtual collaboration, workflow automation, and project costs savings

 

Challenge

At the start of many PMO engagements, M2 observes common challenges that our clients face including reactive project management behaviors, manual processes, fragmented data systems, and inaccurate sets of data that hinder management teams from making informed decisions. According to a recent survey, two-thirds of project management teams lose up to 20% of projected revenue due to delays from ineffective project management. To address these challenges, M2 developed a Program Management Office (PMO) methodology that leverages a cloud-based tool – Smartsheet, automates workflows, and includes a four phased process. We bring over a decade’s worth of experience and lessons learned from successful PMOs and IT implementations to ensure each client’s project delivers desired results.

What M2 Did

We worked with our client to streamline their IT program and project management practices and stand up a Virtual Cloud-based Program Management Office. Our client struggled with projects and programs not being aligned to their strategic objectives and over 50% were behind schedule, managed with no collaborative tools or artifacts, and over budget.  Within six months M2 established and implemented a PMO framework leveraging Smartsheet to automate workflows, develop schedules, and risk matrices allowing for collaboration across all projects. We developed real-time decision Dashboards for leadership use in making critical decisions, reducing decision making cycles, and achieving cost savings. This scalable cloud-based PMO provided virtual collaboration and the automation of multiple processes, which was essential for a remote workforce dispersed across the globe.

Results

M2’s client implemented a virtual cloud-based PMO and adopted a two-phased development approach. Phase one provided a method to develop and share schedules across 35+ active projects. Phase two included the automation of workflows and Dashboard development. Within three months of deploying the virtual Smartsheet PMO, the client observed a 25% increase in projects that were on-track, greater cross-team collaboration, and fewer unnecessary  meetings Additional Smartsheet benefits for our client included 65% greater cross-team accountability, 58% fewer unnecessary emails, and 41% fewer errors in repeatable processes. 

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Percent Increase in Project Delivering On-time

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Percent Increase in Cross-Team Accountability

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Percent Fewer Errors in Repeatable Processes

Moving to cloud-based systems allows you to take your projects to the next level. Allowing for virtual collaboration, workflow automation, and drastically increasing project costs savings.

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